The Simple Truths of a Complex Customer Experience

Customer service; it's external, internal, and based on personal perception and expectation. It's consistently changing experiences and interactions that are influenced by age, culture, current environment, and mood. Simply put: customer service is complex.

So how do you design effective procedures for your employees and develop a solid training program that satisfies such a wide variety of people and ever-changing factors? Though challenging, customer service training is vitally important for the success, sustainability, and profitability of your business unit, product, or service and it should be regarded as a top priority. In this blog we'll discuss the challenges of training for such seemingly unpredictable circumstances and why a company should focus on this crucial area of "soft-skills" development.

While attempting to find an engaging image for this post, I had an eye-opening discovery on the perceptions of customer service. I Googled the key words "royalty-free customer service images" and the first 100-200 images generated by my search were of a single person having a phone conversation on a wireless headpiece. While they appeared to be very friendly, smiley people, it occurred to me that a very important element was missing in the picture; the customer. 

This sample of pictures didn't properly illustrate that customer service involves an interaction between two or more people. The images would have left you thinking that good customer service simply requires a good looking twenty-something and hands-free technology; a laughable proposition. If it were that simple I would venture to say that the world of commerce would be overflowing with exceptional customer service and that the unemployment rate of our twenty-somethings would be nonexistent. So what is missing from this picture? There are companies that are known for their service. What sets them apart from the rest?

Let's start by reflecting on our own customer service experiences. Don't be surprised if some of the worst ones come to mind first. This is pretty normal. Often we are most affected by those negative experiences which seem to conflict strongly with our own expectations and these memories can be stronger. The good experiences don't upset our emotions as much as the bad ones do, and our complacency and satisfaction can actually make these positive experiences more difficult to recall. 

Think about certain businesses you frequent or a certain department within your company that you enjoy working closely with on projects. Perhaps it's the mechanic you bring your car to whenever there's an issue, the local bakery that you frequent to grab a pastry and a coffee, or the barber/beautician who is the only person you would trust with your unruly do. What is it about that particular product or service that keeps you coming back? Chances are it's multiple things and when all is said and done, it's the fact that you leave that experience feeling respected, satisfied, and quite possibly in a better mood than you were in before you went in. 

In order for someone to label their entire interaction or transaction excellent it should be positive from beginning to end; including the greeting, service throughout, closing of the sale, and any necessary follow-up.This is why it is important for any customer service training program to have a comprehensive training model. A successful customer service procedure cannot simply focus on a single aspect of the process. A talented training developer and facilitator focuses on providing a program that prepares the trainee for a comprehensive experience. 

Training for the bigger picture means that the approach must go deeper than providing canned responses. Trainees need to understand the mission and values of their employer, be knowledgeable about their product and/or service, and aware of the expectations that their audience (the customer) has for them. The purpose of customer service training is to provide the trainee with a good idea of what "full" service is and should be. The challenge is that "full" service is an evolving principle. The diagram below gives a good illustration of how drastically customer service communication has changed in a relatively short period of time.

Borrowed from: http://finntrack.co.uk/learners/marketing_strategy.html

This image helps us to consider customer service expectations from a generational perspective. You have one segment of the population that still remembers a world in which anything you bought or sold was done locally. Transactions were personal and face-to-face. This was even true in the workplace, where if you didn't understand a concept or a task you asked a supervisor or individual with more experience than yourself for insight and advice. 

Now a large segment of the population is more familiar and comfortable with ordering what they need online, turning to chat services when confronted with an issue, and may very well reference Google or Wikipedia before asking advice from another person in the office. Commerce today is set up in such a way that our younger generation can research, buy, return (if needed), and review a product or service without interacting directly with another person at any point throughout the process. 

Customer service interactions in the digital age can be drastically different, but the importance of a quality personal interaction is not extinct by any means. We are an inherently social species that will always desire to be received in a friendly manner and valued as a customer. All of the social media and time-saving tools in the world will not change this simple, yet fundamental fact.

Furthermore, quality customer service training is not exclusive to the hospitality industry. In fact, it's not even exclusive to an external focus. Quality service is just as important internally. A company that pretends to be one thing to it's customers, but does not practice the same values within is not fooling anyone. It truly is as simple as the saying, "Practice what you preach." 

This is why an expert training professional who can design and develop a custom training solution is worth their weight in gold. A seasoned professional can assess a current culture, their goals, and their audience and develop a program that will benefit multiple divisions. Setting service expectations is a major shift that requires deliberate and careful planning.

Our team is currently working with a client on a major visitor experience initiative. The challenges are diverse; the client is striving to engage multiple generations and cultures, overcome some public misconceptions, and continue to keep pace with their own extraordinary growth. While fast-paced growth can create some challenge, it is also a great source of motivation. We are already beginning to see the fruits of our efforts presenting themselves in the internal interest and excitement for the new training program. The team is encouraged by their growth and excited about cultivating even greater success.

Do you see service related challenges in your own personal or professional environment? If you do, our team of expert trainers would love to hear about your experience and provide you with some useful tools and insights in our April edition of the Insider. 

As an added bonus, the first four readers to either share a customer service experience or ask our training experts a question on the topic in the comments below will not only receive helpful feedback, but a Starbucks gift card as well! Share with us how the evolution of customer service into the digital age or generational variations in service expectations have affected your work or consumer experience. Our team is in the business of exceptional service and we want to hear from our readers about how we can help.

Do you have a question or concern and don't want to leave a comment? We'd love to hear from you! Just email or call (949.336.6444).

Nine Tips for People-friendly Forms

Many people think of forms as an unnecessary evil—a steep foothill in an organization’s paper mountain range. But forms can serve several useful functions in your company. If you think of them as information templates, then you also may think of forms as efficient vehicles for gathering the same kind of information from many sources. Forms work well and reduce operating time and expense if they are designed and used according to the following nine tips:

1. Name the form so its purpose is clear. Avoid using general terms such as “Administrative Request.” That is too vague and may force users to spend extra time locating the form they need. Be more specific.
2. Maintain the expected order of fields. Use headers that are standard for your organization to easily identify the form. Sequence fields logically, for example: Forms chronologically, or most important information to least, or highest value item field to least value. If your organization’s standard memo lists Date first, then To, next From, and finally Subject, maintain that order for all memos. Staff who expect to see the date first will be able to quickly file and retrieve completed memos chronologically. If they expect to see the subject last, they can thumb through a pile of memos quickly, scanning for a topic. If a group of forms requires the last name first, but one form specifies the first name first, many people will complete the form incorrectly or cross out, white out, or erase information. Or they may start with a new blank form. In any case, extra time and stock will be consumed needlessly.
3. Avoid hiding small but essential fields where they may be overlooked. It is easy to miss a social security number field between two large comment boxes. Emphasize the often-overlooked field, for example, by surrounding it with extra space, using bolder text, or repositioning it to a more prominent location on the form.
4. Design the form to be clear without instructions. No one wants to read a lengthy procedure to discover how to fill out a form. Make the form so clear it can be completed independently. However, if instructions are required, place them on the form itself, not in a separate procedure manual. If the form is printed in bulk, have those essential instructions printed on the back. If the form is computer-generated on demand, position instructions on the face of the form, generally at the bottom or top to help users find information quickly.
5. Position field names clearly with their corresponding fields. Don’t make users guess whether they need to write above a field name or below it (or to the left or to the right of it). Place field names close to their corresponding fields.
6. Use a single form for multiple duty. If the same information is required for several different forms, consider consolidating the forms. Sometimes a single form can be used to feed information into a data base accessible by each of several functions, for example, sales, inspection, and shipping. 
7. Identify each form with a number and revision date. To simplify and control maintenance processes and ensure that only current forms are being used, identify each form with a number and revision date. Key the form number to other documentation covering the same function or process, such as an ISO 9001 quality system manual, standard operating procedures, or records (or all of these).
8. Avoid referencing individuals’ names or telephone numbers, except if the form is online or otherwise economical to revise, or if the information is hard to find elsewhere. Organizations change. Rerouting forms to other individuals or placing multiple telephone calls is expensive and delays an organization’s transactions.
9. Automate forms where practical. Competitive companies often contain resources considerably by automating their forms, whether designing them through computer software, creating computer-generated templates, or implementing a “paperless” online forms system, including online approval.

A people-friendly form is one that helps employees submit important information, gather it, locate it, approve it, and move it quickly to where it is needed.

Escoe Bliss Professional Resources has an expert team of consultants that can help your company improve processes and operational efficiency. Please call (949.336.6444) or email if we can partner with you on your organizational needs.

The Toxic Avenger Asks “Dear EB”

Dear EB:

I need some advice on how to deal with a toxic person in the workplace. One of my co-workers, "Rob", is kind of a jerk. He is rude and sarcastic when communicating with his teammates and with clients. He only does the work that he likes, and he manipulates others into doing the work he doesn't like. He lies to cover up any of his mistakes and short-comings. In addition to all of this, he considers himself to be the office "prankster." The only problem is, his pranks aren't funny. In fact they are extremely inappropriate and offensive. They typically exploit another person and make them look stupid, while, of course, making him seem superior.

Several attempts have been made to discuss this gentleman's behavior with his immediate supervisor and when that failed, with her immediate supervisor. However, nothing has been done to hold this man accountable for his behavior. In fact, I have a feeling the supervisors aren't taking these issues seriously at all.

I have accepted the fact that this man is not going to change or be fired and that I'm going to have to find a way to accept that until I can find a new job. How should I structure my communications with this man to ensure that I can get what I need from him in order to complete my own assignments? What are some strategies I can employ that will minimize the effects of his horrible attitude on my own morale? What can I do to help boost the morale of the rest of the team who have also been affected negatively by his behavior? 

Thanks in advance,
The Toxic Avenger

Dear Toxic Avenger:
Thank you for writing. Your decision to take positive action by reaching out for suggestions is evidence of your natural leadership. You have chosen to make a difference in a situation where compassionate management is essential. Well done!

In the scenario outlined above, a state of affairs has developed that places a strain on you along with department team members. Consequences may also be felt in the overall business because when relationships are impacted, productivity is delayed, and that drives up costs. Change is required at each level from the individual, to the departmental, and finally the organizational.

During the days ahead, consider that you don't know the full scope of Rob's motivations. There is more than what you see at the office; there may be circumstances outside the workplace that influence his behavior. Additionally, he may be unaware of how deeply his conduct is felt by others.

Take this opportunity to show your desire for mutual respect through your professionalism. Address issues as they arise. Quietly, take Rob aside when there is a workflow matter or inappropriate behavior which directly affects you, and share your concerns or questions. Help him become attuned to the various interpretations and the impact of his actions.

Prepare for your conversation by clarifying your goals. Be specific. What is the desired outcome? Define the dependencies in your mutual work areas, and be prepared to dispassionately and concisely discuss those intersection points. Review the current objective and existing problems without adding blame for past events.

For example: "Today our goal is to improve manufacturing schedule forecasts to support supply management. The current issue is that when required data is not received by the 15^th of the month critical reports are delayed. This holdup forces inconsistent forecasting estimates and therefore manufacturing schedules become challenging for supply management."

Arrange time to meet with Rob, and stay focused on the goal at hand when you do. During the subsequent discussion, take time to listen while keeping an open mind to Rob's responses. Different expectations can evolve into a new arrangement in which the requirements for both parties are acknowledged and can be successfully accomplished. This type of interaction works for teams too. Specific planning discussions often progress into facilitated team sessions to review general workflow, handoffs, and role responsibilities. From here process improvements emerge because the stage is set to share ideas and focus on a common goal.

In the event there is minimal improvement after your meeting with Rob, schedule a private conference with your supervisor. Provide a detailed, yet, neutral account of the problem. The same applies when inappropriate "prankster" behavior occurs. Speak with your supervisors in a timely manner. Do not wait for resentments to fester--deal with issues quickly to eliminate work distractions and prevent frustration.

However, if after bringing the issues forward to leadership, you still find the results unsatisfactory, it is time to ask yourself some tough questions. "Have I done all I can do to improve this situation?" If you answer no, what else is left for you to do? Are you willing to do it? If you decide that you have done your best, define your next steps and take action.

In the meantime, consider how each person individually influences the energy of the workplace. Every word spoken and every action taken creates a far-reaching ripple within the team. These ripples are the responses that either contribute or detract from the essential foundation of mutual respect and trust.

Trust is vital in life and paramount in professional interactions. It is built on credibility and behavior, by demonstrating the expertise required to successfully fulfill the job responsibilities coupled with clear communication skills and considerate conduct. Trust is defined by saying what you mean and doing what you say you'll do -- every time.

We thrive in an environment of trust, where there is a shared vision, transparency, and dedication to a common goal along with a sense of fun. People feel empowered and act accordingly; they are committed to the well-being of their workmates and sustainability of the company.

In this situation you have the chance to build trust and lead the way through change; by recognizing the opportunity, identifying and evaluating potential options, and then taking appropriate action, transformation occurs. You can play a vital role in that process. In summary:

1. Maintain open communication.
2. Define what you need from your teammates and learn what they need from you.
3. Develop shared expectations.
4. Request assistance from management to improve workplace harmony and productivity.
5. Reflect on job satisfaction and decide on your personal course of action.

Wishing you and your team all the best.

Judith Lukomski
Organizational Development and Change Consultant

About our Dear EB author: Judith Lukomski is a recognized change expert who brings a fresh perspective, proven methodologies, and transformational tools to client collaborations. Leveraging best practices and introducing New Dimension™ systems synthesizing logic, intuition, and creativity she delivers original Organizational Design and Readiness solutions for sustainable success. Ms. Lukomski merges practical experience with new business models to facilitate bottom-line success for clients. Building on the principles of shared passion, purpose, and profitability she is dedicated to ensuring a positive future for all!

If your organization is currently experiencing or anticipating changes in leadership, software systems, organizational structure, or any major shift in operations, contact Escoe Bliss (949.336.6444) to find out how our team of experts, like Judith, can help you achieve project success.

The Equal Opportunity Advocate Asks "Dear EB"

Dear EB:

I have a coworker who's incredibly smart and talented, and really wants to contribute as much as she can to the rest of the team. A lot of the times, this means that she does the most talking in meetings and brainstorming sessions, effectively removing the chance for any other team members to contribute their ideas and have their voice heard. It's getting to the point where it's having an adverse effect on the growth of the team, and so I'm wondering, what is a good way to bring more balance to the contributions in order to allow other team members' voices to be heard?

Sincerely,
The Equal Opportunity Advocate


Dear Equal Opportunity Advocate:

Your question certainly brings back similar times for me working with peers—feeling “caught” in situations where others’ or my ideas are being blocked from being aired. It does not matter on over-contributors’ intents—their actions are blocking good, great, or perhaps the best ideas from being shared and therefore positively affecting results.

First, I commend you on wanting to take action. Too many times, I have witnessed the same behavior on intact work teams. Instead of taking positive action, the team members attempt to fix or control the over-contributor and then the team members become even more frustrated that their efforts did not magically work.

In situations like this one, you can choose between two separate approaches or instead opt for a combination approach. The best approach will depend on the people you work with and the dynamics of the group. The direct approach would be to address the over-contributor in a personal, one-to-one manner. In a different team dynamic, it may be best to reach out to a team leader in a private meeting where you can voice your concern and propose a resolution.

When I experience counter-productive situations with peers, I try to remember something one of my past leaders told me: assume positive intent. At times the pace of work and stress can be high and I even fail by acting hastily before taking some time for reflection—we are human. I then remember to take a pause and try to reflect on why the person chose to act the way that I observed. Speaking from my experience, it typically comes down to the fact that others have allowed the behavior to go on for so long in the work environment combined with the person, in your case the over-contributor, receiving continuous, positive reinforcement.

Following the first path, consider how the over-contributor tends to receive feedback based on past situations. Does she tend to be open to listening and taking in feedback? Does she tend to become defensive? How would she react if you approached her one-to-one outside of earshot of others in your work environment and you asked, “I see we have an upcoming brainstorming meeting—do you have a minute to chat?”

If you take the lead to approach her, then what has worked for me is to frame the conversation from your experience and impact on you, and possibly others. For example, in a very calm, relaxed facial, and open body posture, you might say, “I know that we are going to brainstorm new system processes changes. During past brainstorming sessions, I notice that based on your knowledge and past experience, you always have much to offer. However, at times, I can see that not all the other voices, mine included, are being heard, which then influences our teaming and ownership on the new changes. I was wondering how we could resolve this so that while you get your ideas out, we all also get the opportunity to express at least one of our ideas aloud for discussion. What are your thoughts?”

Be prepared—as she may challenge you for examples. Be factual by briefly stating a few actual observations you experienced from a most recent meeting. For example, “When we were discussing a resolution on addressing the data results from last quarter, you were the first to speak and shared your full list of eight ideas before anyone else had an opportunity to share. When it came time for others to chime in, nothing was shared.” Direct the conversation towards working on a solution where everyone knows they'll have the opportunity to share.

If you decide not to take the direct path and/or you do and it does not work the way you intended, you should directly address your team leader. In fact, your team leader should be stepping up to create the environment where all ideas are brought out “on the table” from everyone—even those who typically might be reticent to speaking up at meetings—as you never know who might offer an even better approach or an enhancement.

From what I can infer from your question, and my experience, teams tend to forget that they need expectations set for all meeting types—they assume that everyone knows. I would approach your leader in the same fashion I shared for the over-contributor, for example, you could say, “Before we are in the scheduled brainstorming meeting—do you have a minute to chat?” During your meeting, you can open the discussion with, “I would like to suggest that we establish team expectations for all brainstorming meeting sessions. For example, we have 11 on our team. We should be told that we must come prepared with at least one—the more the better—idea to address the new system processes changes. At the meeting, everyone needs to share their one idea before we go back around to the first person. Preferably, we should start discussing either randomly or with the person who tends to be quiet. We never know who might have a part of the solution. What are your thoughts?”

At this point, your leader might open the discussion to possibly accept what you are suggesting as well as ask you what actually transpired to nudge you to make this suggestion. Again, focus on your positive intent—wanting to build team camaraderie and explore all potential solutions. Do not use the discussion to throw the over-contributor “under-the-bus”. Instead, focus on facts of your experience from past meetings, such as, “Well, in the last meeting on addressing the data results from last quarter, Karen began and ended the discussion by sharing eight ideas before anyone else had an opportunity to share—and therefore be heard and validated.”

As previously stated, addressing behavioral situations that impact productivity on a peer-to-peer basis can be very challenging. However, you owe it to yourself to help create a productive team environment—plus you are now practicing an important skill required for all effective team leaders. Your best direction between which path to take depends on the affability of the over-contributor and the level of comfort you have in your work relationship with her.

Good luck to you and your team as you move forward!

Robert Gasdick
Training Delivery & Design Consultant

About Our Dear EB Author: Robert Gasdick has 26 years of progressive experience in the banking-related industry and human resources. As an external consultant/trainer he facilitates courses in areas such as leadership, management, communication, conflict resolution, change, presentation skills and business writing.

Escoe Bliss is proud to count Mr. Gasdick among our team of talented consultants. Please contact us to learn how we can provide your company with customized training solutions.

Ask Dear EB: Are you experiencing a challenging situation at your workplace and you'd like advice from Dear EB? Just send us an email and an expert Escoe Bliss consultant will respond with helpful and applicable advice via Blogging With Bliss and our next issue of The Insider. We pledge to keep all information anonymous and confidential.

Connecting the Dots Between "Talented People...Exceptional Service"

If you've seen the home page of our website, our email signature or brand documents, two of the first things you will notice are our company name and motto. Our motto, "Talented People...Exceptional Service," does a great job of summing up who we are and what we do. What about the three dots in between? Those three dots are a quiet yet integral part of the Escoe Bliss brand and motto. They represent the communication and development that take a group of talented people and pull them together into a team that believes in and applies exceptional service every day to everyone the members interact with. Escoe Bliss doesn't have a patent on talented people. Talent is all around us. Talented people are reading this blog, sitting in your offices and conference rooms, and buying your products or services. 

The Escoe Bliss consulting team effectively connects the dots between your people and your service, whether internal or external. Our experts know the importance of each of those three dots, what they mean for your company, and how to transform a pool of talented people into an exceptional and engaged team.

This year the core team at Escoe Bliss headquarters is connecting our dots by utilizing an external, trusted strategic partner to facilitate continued team development and growth. Go Team consists of distinct training modules that can be employed precisely when they're needed -- a just-in-time program. The team can choose which modules will be most beneficial at any given time. We might start with a Setup for Success module (operational guidelines, purpose, goals, or roles), or push the team in areas of opportunity using a See You at the Top module (building trust, sharing leadership, managing change). There are modules that deal with ongoing challenges (communication, decision making, conflict resolution, and more). The program consists of eighteen modules in all, and you can repeat whenever and wherever needed.

To date, we have completed Getting Grounded in Team Basics, Establishing Team Purpose and Goals, and Building Team Trust modules. Each one has done an extraordinary job at leading our team toward thoughtful discussion and has helped create some very relevant outcomes for our current and future business needs and goals. Dedicating just a small amount of our time to the modules has yielded an enormous benefit. For detailed descriptions of the modules and helpful ideas for where your team can start, visit the Go Team website. If you'd like to hear more about our Go Team successes, why we can't wait for our next session, or to learn how to incorporate this custom training solution into your team building call or email us.

Blogging with Bliss contributor Regina Gormanly is Brand Ambassador & Project Coordinator at Escoe Bliss. She finds her bliss by writing and managing content for Escoe Bliss' social media. Regina's love of learning and communication are the driving forces behind her blogs.

The Expert Brainstorm with Diane Spiegel

This month Diane Spiegel explains her philosophy about the important role generational differences play in training and development.


Why do you feel it is so important for leaders to create an age-friendly work environment?

The short answer is that we need each other in so many ways! Traditionalists and Baby Boomers, the most mature in the workforce, have knowledge, patience, and the wisdom that often comes with years of experience. The youngest workers, Gen Y/Millennials, have a new perspective that is tuned into efficiencies and how to do things faster and easier. As digital natives, they can tech-multi-task and obtain information in seconds. The Gen Xers have brought the concept of work-life balance that many are not willing to negotiate. Gen Xers are also in their prime child bearing and rearing years and do not want to miss out on their kids' events, like so many of their parents did as they were very busy working. So, we all need what the others bring and those organizations that provide opportunities for generational and knowledge sharing in an atmosphere of support and trust will successfully emerge as the impact of the multi-generations is felt in companies all over the world.

With so many generations working side by side in today’s workplace, what are some of the most notable generational differences between Traditionalists (1900-1945), Baby Boomers (1946-1964), Gen Xers (1965-1980), and Gen Y/Millennials (1981-1999)?

The most notable is the concept of work ethic. Traditionalists are noted for their commitment to getting the work done with no whining! They were thankful to have jobs and felt that all work had honor and dignity when the job was done well. Gen Y/Millennials have taken a lot of criticism about work ethic as it appears to some that they don’t have it. They do have it, but their first line of thought is how can they efficiently and quickly get the work done using all of their great social media and Internet connections. They look for ways to streamline. Gen Xers were the first to come up with the term “work-life balance” and the GenY/Millennials have followed in their path. Both of these generations have the ability and skills to multi-task and they work and play in a woven format. Traditionalists, and to some extent Baby Boomers, viewed work as something that occurred from 8-5 and work was work and leisure time was just that. Our work has shown that Gen Y/Millennials as well as Gen Xers toggle back and forth between work and non-work activities. This shifting represents a new paradigm that the two dimensions (work and leisure) can co-exist if you have the tools and skills to integrate your day.

Based on your philosophy of first understanding generational differences and then using this understanding to engage employees in productive conversations, what are the first steps a management team can take to begin this process of understanding?

I believe it’s very important to first understand why each generation is shaped as it is and how these common experiences have impacted attributes and characteristics. Generational differences in the workplace are not a new topic. Karl Mannheim, considered to be the grandfather of generational research, defined a generation as a group of individuals of similar ages whose members have experiences and noteworthy events within a set period of time. In 1950, Karl Mannheim’s sociological theory said that when a group of people shares a common birth period they are cemented by significant events and social changes during that period. The events become a part of an individual’s identity and influence that person’s views on the world but also impact the attitudes, beliefs, and perceptions of all persons born in that time period to create a collective generational perspective.

When time is invested in understanding the differences, and people are provided the opportunity to discuss, share, and collaborate on ways in which the best of what each one brings to the workplace can be leveraged, everyone wins.

GenY/Millennials are sometimes labeled as having an entitlement mindset. While there are some obvious drawbacks about an entitlement attitude, are there potentially some positive qualities that accompany this mindset? 

Gen Y/Millennials do not see themselves as entitled, they just know what they know! Because of this, they often bring a confidence to their work that has taken other generations many years to embrace. Their mostly Baby Boomer parents have viewed the relationship with their offspring in a very different manner. Traditionalists raised their Boomer kids with the idea that “children are seen and not heard." Boomers shifted that mindset and put “Baby on Board” stickers on their cars indicating how precious and important was their cargo. Gen Y/Millennials have grown up believing they can because their parents, teachers, coaches, and counselors reflected the idea that you can be who you want to be, that what you have to say matters, and that you are special and important.

In your current engagement of designing a custom leadership program for an EB client, what has been the contributing factor(s) to the success of this project? 

From the beginning we have had the buy-in from the top of the organization, as they are clear that leadership development is key to future success. As a traditional organization, with a lot of tribal knowledge invested in their Baby Boomer population, they are aware of the potential brain drain that can occur, and as they invest in all levels of leadership, they are preparing the organization for a successful succession.

The department director has allowed the design team to be creative, out-of-the-box, and very innovative! No idea is a bad idea has been our motto. The results have been excellent! Participants have responded positively to a more experiential learning approach, where they are doing and interacting more of the time than in the traditional lecture approach. We are also using a variety of methods for engagement such as the virtual team. This team comes with an array of employees who represent some of the challenges that managers are faced with and they discuss in a safe environment how they would handle difficult conversations and what coaching and mentoring might look and sound like as they practice. To keep things exciting, some of these virtual team members come to life as the Learning & OD team takes on role play and becomes these employees, allowing participants to experience what a conversation might be like with a live actor.

What is your life’s motto? 

Listen when others speak. Seems simple, right? We do this all the time, or do we? Do we really HEAR what others say? Are we really paying attention or thinking ahead about our own list of things to do? All of us want to be heard and to know that what we say matters. In our super busy world we are often emotionally dismissed and left with that “whatever” feeling; it’s all transactional and makes no difference.

I try, though it can be tough, to listen when others talk. What are they saying? What are they not saying? What do they really have in mind? Do they just want to share, or do they need input, or most importantly, validation? Listen in. REALLY listen. You’ll be amazed at what you learn!

Any words of wisdom that our readers can put into practice today?

"We don’t see things as they are, we see things as we are.” Anais Nin

It’s challenging to see things as others see them, but when we try to stand in the other people's shoes and look out from their vantage point, we gain an understanding of their perspective. It’s so easy to become wrapped up in our own ways and thoughts that we don’t allow enough mental space to see what others see.

Escoe Bliss is fortunate to count Diane Spiegel among our team of expert consultants! Be on the look out later this year as her new book will be available for purchase! The Gen Y Handbook: Applying Relationship Leadership to Engage Millennials will provide readers with a solid prospective of the Gen Y mindset and show how to successfully engage this generation of employees to produce and achieve. In the meantime, Ms. Spiegel will continue providing custom training and development solutions. For more information on Sage Leadership Tools and multi-generational leadership development for your business contact Escoe Bliss at 949.336.6444. 

Using Your Words: 5 Lessons Your Mom Would Like You to Remember

At a recent Working Wardrobes Leadership Institute event, presenter Vu Pham, Ph.D., CEO of Spectrum Knowledge, gave an interactive and enlightening presentation on Impactful Verbal Communication. Dr. Pham educated the group about why words are so important and discussed the influence that they have in our professional and personal relationships.

This got us thinking, words really are a super power. And with great power comes great responsibility. In 2012, we have many nations in the midst of trying to revive their struggling economies, media is buzzing about the U.S. presidential election, and the world will spend two weeks of the summer watching the London 2012 Olympic Games. Each of these current events is a delicate topic that requires careful and calculated communication choices. 

The way in which leaders, athletes, candidates, and correspondents share information affects our global society. Their words illicit feelings, motivate action (or reaction), and influence ideas and opinions on a large scale. So it only makes sense that their prepared and unprepared statements are scrutinized and debated heavily. It is common practice to analyze the words of those in the media spotlight, because of their public influence. 

Famous or not, every individual has a sphere of influence and though it may be comparatively small, it is certainly not less powerful. Shouldn't we be just as careful and concerned about the messages we are sending to our families, coworkers, and the community? After all, we are defined by our thoughts, beliefs, and feelings and our words are the expression of those things. The power our words have to define us is a very good reason why we should choose them so carefully; we are our words.

Think about your own business or office team. How seriously do you and your coworkers take your word choices when communicating both internally and externally? If your corporate communications came under media scrutiny, would your organization emerge as the inspirational figure with the admiration of millions or as the candidate who let an entire campaign slip through his or her fingers?

Corporate communications can be complicated. There are multiple audiences, with broad differences and interests to consider. Messages are communicated and discussions generated through many different avenues (i.e. meetings, water-cooler discussions, emails, social media, marketing, memos, etc.).

Sometimes the path to success can be found within the simple rules and lessons of life. From the very beginning of development, parents begin teaching children about appropriate and inappropriate communication. In honor of Mother's Day this past Sunday, here are 5 basic rules of communication that would be helpful in any workplace, inspired by the expert on all things good: Mom! 

• Be nice. How many times did our mothers tell us to "be nice"? Moms have a long list of people you should be nice to: your brother or sister, elders, teachers, and your classmates or teammates. If only we could have a Mom recording with us throughout the day at work, imagine how harmoniously teams would work together. Everyone would be listening, sharing, helping, and taking turns. Perhaps it sounds silly, but consider a current challenge your team is experiencing and then break that challenge down to root of the issue. Is the situation stemming from a lack of attention, some selfish behavior, lack of collaboration, or a need to rush things through? Factor "being nice" into the problem and it might not look so bad anymore.
• Be mindful of your "tone" of voice. 
Everyone has those "Na, na, na-na-na," moments, but there's good reason why Moms make a point to discourage this behavior. Author Ira Gassen advises, “Be careful of your thoughts; they may become words at any moment.” Furthermore, those thoughts are also very likely to become actions. A recent Forbes article on the effects of social media on communication made an important point that, "...only 7% of communication is based on the written or verbal word. A whopping 93% is based on nonverbal body language." People often say far more with tone and body language than they often do with words. Perception is a complex blend of visual and auditory cues, that may include facial expression, stance or movements, and vocal inflection (just to name a few).
• Don't talk to strangers. Moms employ this rule to keep their children safe and protected from others with bad intentions. In a work environment, this rule applies to gossip and respecting the confidentiality of our projects, internal and external clients, and coworkers. We all need to voice opinions from time to time, but it is important to consider who you're sharing with and what information should or should not be discussed with that person. Food for thought from an American journalist, gossip columnist, and author: "If you wouldn't write and sign it, don't say it." ~Earl Wilson
• Speak up. If you have something to say, say it. Moms are not fans of muttering under your breath and certainly would not want us to stand by idly if we could be a part of the solution in any way. Speaking up doesn't mean speaking over, speaking out of line, or speaking to cause a distraction. At work, we need to speak up to support the team, to encourage innovation, and protect company values and ethics. Your constructive thoughts have tremendous value to the success of your organization; don't stifle them.
• Look at me when I'm talking to you. Not only is this one of Mom's favorite lessons, but it is necessary at work too (It is important to note when doing business, that not all societies perceive eye contact as the sign of respect that we do in the U.S.). If you're hoping to effectively and respectfully convey your message, then you must engage your audience. Give your message and your audience the respect they deserve. Look at them and set aside time for the discussion. The attention you give to your message will have a direct correlation to the response you receive.

Ask any Mom what her paramount wish is for her children and she will undoubtedly tell you that it is for their happiness and success. The lessons our mothers taught us as children about respecting the power of our words are lessons that we need to carry with us into all areas of our lives. By using these basic lessons in the office, with clients, and in the community we will build strong, productive business relationships that will result in success. 

Escoe Bliss Professional Resources can provide expert consulting teams for your organization's communication improvement needs, including change management, leadership development, and training & facilitation. Contact us for more information on how we can help at 949.336.6444.

Blogging with Bliss contributor Regina Gormanly is Brand Ambassador & Project Coordinator at Escoe Bliss. She finds her bliss by writing and managing content for Escoe Bliss' social media. Regina's love of learning and communication are the driving forces behind her blogs.

Communication Corner: Elevator Speech

Why do many people have what seems to be an irrational fear of elevators? Perhaps it's due to the inevitable relinquishment of control upon entering. You push the button for your floor, but what's to stop others from commandeering your vertical mode of transportation and introducing several other floors? Your trip is now lengthened and taking you to places you didn't intend.

If life gives you a bunch of lemons, what are you supposed to do? That's right, make lemonade. Likewise, you shouldn't let a packed elevator turn you into a sourpuss. A well-prepared elevator speech can give you the upper hand if you choose to seize the opportunity to promote your company or personal brand.

Topic: Elevator Speech
Origins: The term is most likely American due to the usage of 'elevator' as opposed to 'lift'. An exact date or time period of origin for its usage is relatively unknown. Entrepreneurs compose a pitch that sums up their product in a concise, yet enticing manner. The objective is to grab the interest of a potential investor or client in just a short elevator ride. It is an important tool that describes the unique aspects of a brand while accentuating its beneficial uses for the audience. A successful elevator pitch should leave the listener intrigued and wanting to learn more.

Today's Term: A good elevator speech is something that any forward-thinking company or individual should have prepared. Salesmen and inventors may have crafted the art, but this is a tool that can cultivate growth for the presently employed as well as the job seeker. Consider someone who has been with a company for a year or two and unexpectedly they find themselves sharing an elevator with the CEO or standing next to the Chairman of the Board on a lunch line. What's more beneficial for them, small talk about the weather, or a strong, brief statement about their personal contribution to thier department supplemented by intriguing facts about a current project they are working on? In order to excel you need to be prepared to be your own promoter. Take the time. Sum up the unique accomplishments and characteristics that make you valuable. Be proud. Tell others why you deserve to be where you are and then intrigue them with where you are going. Do it right and by the time you wrap up your speech, they will want to come along with you.
Common Uses: Networking events, career fairs, industry-related conventions, company events, performance assessments
Examples: Some great tips and samples from Microsoft, A strong example and a weak example, An interesting new swing on the idea: Twitpitch